Everything You Need to Know

Basic venue hire includes the lighting equipment, the bar area, fridges and toilets located on the ground floor of the Venue.
You can hire the upstairs ‘Breakout Room’ for an additional fee.

As the Hirer, you must:

• Use the Venue only for the agreed Activity.
• Keep the Venue clean and tidy at all times.
• Not exceed the number of guests agreed in the Venue Hire Agreement.
• Follow all safety and security requirements, including hiring security if required.
• Ensure your guests comply with the terms of the Agreement.
• Remove all rubbish, decorations, and anything else brought into the Venue.
• Pay for any damage caused during your event.
• Comply with all relevant laws and regulations.

If you are running a private event, PYW does not require you to take out insurance.
If You hire the Venue in the course of carrying on a business or run events for profit, you must take out the insurances listed in the Venue Hire Agreement.

Yes!
Any electrical or sound equipment must comply with Australian Standards and be within test date.
Any flammable materials must be fireproofed, and decorations must not damage the Venue and be removed at the end of the hire period.

Our venue has state of the art sound proofing. However, this is only effective if all the doors are kept closed. Once the guests have arrived, you must actively look to keep the doors closed for the entire duration of the event.
General noise restrictions do apply, and you must follow PYW’s directions regarding noise levels. Excessive noise especially outside the venue and in the carpark that disturbs neighbours or breaches regulations may result in fines or loss of the Security Bond.
Between the hours of 12:00AM and 5:00AM, monitoring of the sound levels must occur every hour on the hour. This is a simple procedure, and PYW staff will show you how to do this.

Yes, but you must follow the Responsible Service of Alcohol laws. https://www.business.qld.gov.au/industries/hospitality-tourism-sport/liquor-gaming/liquor/training/rsa
Alcohol cannot be consumed outside the Venue.

Yes, but you must have a valid liquor licence and follow the Responsible Service of Alcohol laws. https://www.business.qld.gov.au/industries/hospitality-tourism-sport/liquor-gaming/liquor/training/rsa
Alcohol cannot be consumed outside the Venue.

Professional Security is required if:

• Your event is an Underage Activity.
• You have 100 or more guests.
• PYW deems security necessary.
Security personnel must be engaged at your cost. PYW recommends the engagement of a professional security organisation.

You must immediately report any damage to PYW. You are responsible for covering the cost of any damage caused by you, your guests, or your third-party service providers.

To receive your bond refund, you must:

• Leave the Venue in the same condition as you found it.
• Remove all rubbish, decorations, and personal items.
• Ensure there is no damage to the Venue or its facilities.
• Follow all clean-up requirements, including proper disposal of waste.
• Adhere to all security and guest management obligations.

The venue has 6 fire doors, including the main door, for the safety of its patrons. The fire doors must not be accessed for any other purpose other than when required for fire safety.
Access to the venue via the fire doors is prohibited and must be monitored throughout the event. The doors have silent alarms which trigger upon opening.
Unauthorised use of the fire doors may result in a loss of the bond or cancellation of the event.

Your bond may be forfeited if:

• You do not clean up and wash away vomit or other excrement left inside or outside the Venue.
• Guest urinating inside or outside the Venue (other than in designated toilets).
• The Venue is left in an unclean or untidy condition, including confetti, adhesives or remnants of decorations.
• There is broken glass left inside or outside the Venue.
• More than 3 people stand on the stage
• There is damage to the Venue or its property.
• You exceed the Maximum Capacity limit.
• You or your guests breach any security, safety, or legal requirements.
• Noise complaints or law enforcement intervention occur due to your event.
• Damage to any Venue equipment such as lights, speakers, fridges, etc.
• Damage of plumbing via foreign objects such as cigarettes, cups, cans, bottles, etc.
• Smoking or vaping in the premises
• Lost venue keys.
• Any other violations of the Agreement.
• Unauthorised use of the fire doors.
• See also FAQ 15 “When is the additional cleaning fee charged” and FAQ 16 “Unsafe Practices”.

The bond will be refunded after an inspection of the venue, provided no issues are found. Any deductions for cleaning, damage, or other costs will be communicated to you.
PYW staff will contact you requesting bank account details to transfer the funds to.

You are responsible for:

• Removing all rubbish from the floor.
• Removing all rubbish from the Venue.
• Removing all decorations, and any tape or adhesives used.
• Vacuuming the floors.
• Mopping up any obvious or major spills on the floors.
• Wiping down the surfaces of the bar.
• Tidying up the toilets and removing rubbish from the toilets.
• Washing away all vomit or other waste.
• Returning any furniture to its original position.
Additional cleaning fees may be deducted from your bond if extra cleaning is required.

An additional cleaning fee will be deducted from your bond if any of the following occur:

• Urination in the Venue or outside the Venue (other than in the toilets).
• Vomit anywhere inside or outside the Venue.
• Rubbish not cleaned up.
• Bins not emptied.
• Rubbish left outside the building or in garden beds.
• Confetti or glitter left in the Venue.
• Stains on walls from drinks or other substances.
• See also FAQ 12. What Could cause me to lose my bond?

The following actions are considered unsafe and may result in immediate event shutdown or forfeiture of your bond:

• Failing to engage security as required
• Exceeding the venue’s Maximum Capacity of 420 people.
• Exceeding the agreed-upon guest capacity even if it is less than the Maximum Capacity.
• Standing, sitting, or climbing on any of the on-site equipment such as the sound stage, speakers, wet bar, trussing, etc.
• More than 3 people on the sound stage
• Harassment or abuse of Party Your Way staff or partners.
• Using fire doors as entry/exit points.
• Leaving the entrance unsupervised.
• Leaving the wet bar unsupervised or unattended.
• Blocking CCTV cameras without permission.
• Obstructing fire doors.
• Failing to lock the Venue after the event.

If any unsafe practices occur:

• PYW staff or security may shut down your event immediately.
• Your security bond may be forfeited, and additional fees may be charged.
• Authorities may be contacted if there are serious breaches (e.g. wilful damage to the Venue, overcapacity, security risks, or endangerment).
Ensuring a safe and compliant event is your responsibility. Failure to do so may result in financial penalties and restrictions on future bookings.

You will forfeit your deposit or Booking Fee if you cancel your booking. If PYW is able secure another booking on the same date as your cancelled booking for an equivalent price, it may, but is not obliged to, refund you any payments by you, less admin fees.

PYW can provide various additional equipment, services, and facilities to you at an additional cost, including room hire, DJ hire, clean-up service, and more. Let our team know what you need, and we will endeavour to provide a solution to you.

If you have any further questions or need clarification, please contact us at [email protected]